Executive Administrative Assistant / Paralegal

Bonezzi Switzer Polito & Hupp Co. L.P.A.

Date: 07/19/21

Updated: 02/18/19

Name:

Title: Executive Administrative Assistant / Paralegal

FLSA: Non-Exempt

Reports To: Attorney(s)

JOB SUMMARY:

Provides legal support for attorney(s). Transcribes dictation, produces letters and court documents and coordinates mailings.

ESSENTIAL SECRETARIAL FUNCTIONS:

  • Transcribes dictation.
  • Handles administrative duties such as copying, filing, mail, travel arrangements, etc.
  • Schedules all depositions and hearings.
  • Drafts confirmation letters for signature by attorney(s) for meetings, telephone conferences, depositions, etc.
  • Inputs billable time into firm’s accounting system for attorney(s) and paralegal(s).
  • Maintains attorney(s) calendar.
  • Performs scheduling.
  • Processes new files from clients.
  • Inputs and updates information in Legal Management.
  • Processes dismissed/settled files.
  • Processes vendor invoices.
  • Performs docket checks, obtains probate court files, etc.
  • Processes notices of deposition.
  • Assists in the preparation for trial (exhibits, scheduling testimony, etc).
  • Assist with special projects when required.

ESSENTIAL PARALEGAL FUNCTIONS:

  • Organizes and maintains files, records and discovery documents.
  • Obtains requests for medical, personal, disability, payroll and workers’ compensation records, including sending authorization requests.
  • Corresponds with clients, counsel, physicians and experts to obtain discovery.

REQUIREMENTS:

  • Paralegal certificate or an Associate degree.
  • At least two years’ law office experience.
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