Legal Secretary

Position Summary

Perform basic administrative support services to assist in the effective functioning of the office of Public Defense.

Positions allocated to this class are distinguished from other Legal Secretary classes in that incumbents in Legal Secretary I perform the administrative support work of a criminal law office at a beginning level and gain experience and training toward providing such services at a full, journey level.

Essential Duties and Responsibilities

The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC’s, or other regulatory bodies.

1. Reception and Public Service: Tasks may include greeting public at a reception counter, directing visitors, assisting attorneys with routine paperwork and answering and directing telephone calls and taking messages.
2. Data entry: These tasks involve operating a computer keyboard to enter data on non-felony cases into pre-established data records. Entries may include data on such as information from police reports, names, dates of birth, incident reports and whether defendants were cited.
3. File set-up: This includes such tasks as preparing file control record sheets and file labels and inserting proper records into new files.
Education, Experience, and Licensing

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required:
  • High School Diploma or GED;
  • Must be 18 years of age or older;
  • Computer keyboarding;
  • Use of standard office computer software programs;
  • Telephone and personal reception;
  • Office procedures and methods;
  • At least one year prior secretarial experience in office or similar setting.
Preferred:
  • Prior office support experience in legal or criminal justice office;
  • Previous county government experience.
These skills and abilities typically are acquired through a combination of experience and training which would include at least one year prior office experience involving reception and computer keyboard work.
Physical Abilities and Working Conditions

Work is performed in an office environment involving both sitting at a desk or workstation and standing for relatively brief periods at a public reception counter. The nature of contact with the public or with defendants normally does not involve risk of harm.

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and lift up to 50 lbs. of unequal weight. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Annual Leave
  • Sick Leave
  • 11 Paid Holidays
  • Grant County Health Insurance
  • Washington Dental Service Dental Insurance Coverage
  • Flexible Spending Account
  • Life and AD&D Insurance
  • PERS or LEOFF Retirement
  • Supplemental Retirement/Deferred Compensation
  • Supplemental Life & AD&D, LTD Insurance
Job Overview
  • Job ID
    2021-06-09
  • Closing Date
    01/01/1970
Job Location

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