Legal Secretary - Legal Jobs in USA |

Legal Secretary

Legal Secretary (2100018P)

Hillsborough County requires all applicants scheduled to attend an on-boarding session on or after August 30, 2021 to show proof of final vaccination shot, or provide a religious or medical exemption, before their employment can begin. New employees who obtain an exemption from the vaccine based on a medical or sincerely held religious belief will be subject to weekly COVID or monthly antibody testing.
Job Overview
Performs a variety of secretarial and administrative functions in support of a legal staff of a county wide agency.
Minimum Qualifications
  • An Associate’s Degree from an accredited college or university with a major in Secretarial Science; AND
  • Two or more years of experience as a Secretary, which included one or more years as a Legal Secretary; OR
  • An equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.
Core Competencies
  • Customer Commitment – Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity – Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence – Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork – Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
  • Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.
  • Composes, edits and types correspondence.
  • Coordinates the distribution of incoming and outgoing mail.
  • Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.
  • Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.
  • Acts as liaison with witnesses and prepares subpoenas for depositions and trial.
  • Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.
  • Maintains files and tracks deadlines for discovery and responses to pleadings.
  • Files complaints and other pleadings with the appropriate court and/or judge.
  • Maintains activity reports and submits appropriate documentation to specific units.
  • Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.
  • Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor’s appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
  • Maintains the confidentiality of records and reports pertaining to the work of the division or department.
  • May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
  • Performs business related activities and functions regarding legal office administrative practices and procedures.
  • Performs other related duties as required.
Job Specifications
  • Considerable knowledge of legal office administrative practices and procedures.
  • Considerable knowledge of legal terminology and court procedures.
  • Considerable knowledge of the operation of word processing and data processing equipment.
  • Working knowledge of English grammar, punctuation and spelling.
  • Ability to work effectively with others.
  • Ability to transcribe dictation.
  • Ability to type 50 words per minute with near 100% accuracy.
  • Ability to use a computer and related software.
  • Ability to handle confidential information.
  • Ability to maintain work related records and prepare reports.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney.
Primary Location: United States-Florida-Tampa

: Legal Secretary.N.Admin

: CAT-County Attorney Department

: Regular

: Standard

Job Type
: Full-time

Job Posting
: Nov 29, 2021

Classification Type
: Classified

Application Deadline
: Dec 13, 2021

Salary Range
: 18.37 -28.47 US Dollar (USD) Hourly
Job Overview
Job Location

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